Our Commitment
to Clear, Honest Work
We believe in being completely transparent about what TrueDatarium does and doesn't do. This page explains our approach, our scope and the principles that guide how we work.
The work that sits
between you and your accountant.
In Portugal, every business has regulated accounting obligations that must be handled by a licensed contabilista certificado. But between you and your contabilista, there's a layer of preparatory work — collecting, organising, categorising and reconciling — that often falls through the cracks.
That gap is where TrueDatarium operates. We take on the time-consuming organisational tasks so that when your contabilista receives your file, it's complete, structured and ready for them to act on — not a starting point for detective work.
Our service scope in detail
Receipt Collection
We accept receipts in any format — photographed paper receipts, PDF attachments, email forwards, scanned documents or physical post to our Lisbon address. Every document is logged on receipt with a date stamp and acknowledgement. Nothing gets lost in a pile.
- Digital and physical receipts accepted
- Email, cloud upload or postal delivery
- Every document logged on arrival
- Secure handling throughout
Expense Categorisation
Each expense is categorised according to standard Portuguese accounting categories used by contabilistas. We apply consistent logic across all your documents and flag any items that require your input before categorising. Ambiguous items are never guessed — they're queried.
- Standard PT accounting categories
- Consistent categorisation logic
- Unclear items flagged for your input
- Category notes included in file
Bank Reconciliation
We reconcile your categorised transactions against your bank statements to ensure the records match what actually happened. Discrepancies are identified, noted and resolved — either by locating missing documents or flagging the issue for your contabilista's attention.
- Statement-by-statement reconciliation
- Discrepancies identified and noted
- Missing documents flagged clearly
- Reconciliation summary included in file
Monthly File Delivery
At the close of each month, we compile everything into a structured file formatted to your contabilista's preferences. The file includes all source documents, categorised transaction records, the reconciliation summary and any notes or flags requiring attention.
- Delivered to your contabilista directly
- Formatted to their preferences
- All source documents included
- Notes and flags clearly marked
What we do not do.
Clarity about our scope matters — both for your expectations and for legal compliance. The following services are regulated activities in Portugal that must be performed by a licensed contabilista certificado registered with the Ordem dos Contabilistas Certificados (OCC).
TrueDatarium does not provide any of these services, and we will always be direct about this when asked.
- Filing IVA returns or any tax declarations
- Producing official financial statements
- Providing accounting or tax advice
- Acting as or replacing a contabilista certificado
- Signing off on any regulated financial document
- Representing clients before the Autoridade Tributária
- Preparing IRS or IRC declarations
The principles behind our practice
Transparency First
We are explicit about our scope from the first conversation. You will always know exactly what we are doing, why, and what we are not doing.
Monthly Consistency
Our value comes from regularity. A clean file delivered every month prevents backlogs from forming and keeps your contabilista's workload manageable.
Document Security
Financial documents contain sensitive information. We handle all client records with care, using secure digital storage and responsible physical document management.
Direct Communication
When something is unclear or missing, we ask — promptly and specifically. We don't make assumptions about your records or leave gaps unflagged.
Describe your situation
and let's talk.
We'll explain clearly whether TrueDatarium is the right fit for your needs.
Get in Touch